MASCA Victoria AGM

Details of AGM
Date : 20th OCTOBER 2007 (SATURDAY)
Time : 2pm
Venue : Malaysia Hall, K4 High Street - Directions here: http://www.msdaustralia.org.au /Myhall2.htm#DMM

1) Report from all affiliates & observers

Annual report & Financial report: all affiliates are requested to submit a report on their activities throughout the year, financial standing and any other problems / issues the associations may have.

The reports are to be distributed to all members and attendees of the AGM. MASCA Victoria will be able to print your reports (annual report & financial report) if you could send them within a reasonable time. The last date you can send your reports to us will be the 16th of October 2007. However you are more than welcome to print these reports out yourselves. Please make sure you provide sufficient copies (20 or so).

Chairpersons: you are to present the report during the AGM. (Introduce your committee, annual report, financial report - briefly, only 10 minutes. Powerpoint presentations are welcome, but please give notice).

2) Nominations of MASCA Victoria positions 2007-2008.

Nominations must be made in writing, signed by 2 members of the association. Nominations must be delivered to masca_vic@yahoo.com at least 5 days before the date fixed for the AGM.(16th October 2007) Nomination forms are attached to this e-mail. Nominations closes on the Tuesday, 16th October 2007.

Positions:
a) Chairperson
b) Deputy Chairperson,
c) Secretary
d) Treasurer
e) Liaison Director

*Positions (a) - (e): open only to affiliates of MASCA Victoria (all members of MSOs & observers, including MASCA Victoria current councils- (experience is essential)

f) Cultural Director
g) Education and Career Development Director
h) Social and Welfare Director
i) Information & Technology Director

**Positions (f) - (g): open to all Malaysian students studying in Melbourne.

All nominees will be contacted by the council to prove capabilities.
All nominations will be reviewed by the MASCA Victoria Executive Councils and nominees will be contacted in writing whether the nomination is accepted / rejected.

3) Notice of any other business

Please write to us at masca_vic@yahoo.com should there be any additional business/agenda you would like to raise during the meeting.

4) Votes per MSO

Each MSO (including MASCA Victoria) will be entitled to 5 votes.
A proxy may be nominated. (form attached with this e-mail)

Attached with this e-mail:
i) Nomination form
ii) Proxy form

Please e-mail us at masca_vic@yahoo.com should you need further clarification.

Yours sincerely,
Karthiben Mahendranathan

President

MASCA Victoria